commercial moving company

Office moving is provided primarily in Warsaw and nearby areas.

This is a large, specific and demanding market segment. To meet our clients’ needs, we have developed proven methods that allow us to adapt to each customer. Thanks to this, we can efficiently handle the move of both a small office and a large open-space office. We have the necessary fleet, people, tools, materials, skills, experience, and INSURANCE.

 

What truly sets us apart from the competition is the sheer number of references, which highlight our commitment and attention to detail in every office relocation. Please see our references below:

Office moving – References

Companies we work with:

  • BUDIMEX
  • UNIBEB
  • PKP POLSKIE LINIE KOLEJOWE S.A.
  • ORANGE
  • PRêT-à-PORTER PR
  • GUESS
  • TEATR POLSKI
  • TEATR ATENEUM
  • SYMFONIA VARSOVIA
  • SKANSKA S.A.
  • PEEK & CLOPPENBURG
  • MIASTO STOŁECZNE WARSZAWA
  • BOLD
  • EATON ELECTRIC
  • UNIWERSYTET WARSZAWSKI
  • LUKULLUS
  • NOVUM S.A.
  • BIBLIOTEKA PUBLICZNA W DZIELNICY BEMOWO
  • INSTYTUT HEMATOLOGII I TRANSFUZJOLOGII
  • NARODOWY INSTYTUT ZDROWIA PUBLICZNEGO-PAŃSTWOWY ZAKŁAD HIGIENY
  • NAŁĘCZÓW ZDRÓJ S.A.
  • FUNDACJA “HABITAT FOR HUMANITY POLAND”
  • PORR S.A.
  • INSTYTUT BADAWCZY LEŚNICTWA
  • IZBA ADMINISTRACJI SKARBOWEJ W WARSZAWIE
  • POLSKI ZWIĄZEK SPORTU NIEPEŁNOSPRAWNYCH “START”
  • SPÓŁDZIELNIA MIESZKANIOWA “GÓRCZEWSKA”
  • UCZELNIA WARSZAWSKA IM. MARII SKŁODOWSKIEJ – CURIE
  • HYUNDAI MOTOR POLAND Sp. z o.o.
  • BEMOWSKIE CENTRUM KULTURY W DZIELNICY BEMOWO
  • TARCHOMIŃSKIE ZAKŁADY FARMACEUTYCZNE “POLFA” SPÓŁKA AKCYJNA
  • CENTRUM NAUKI KOPERNIK
  • BIBLIOTEKA PUBLICZNA W DZIELNICY WESOŁA
  • NARODOWY INSTYTUT KARDIOLOGII
  • GMINA MIASTO PRUSZKÓW
  • PAPROCKI & BRZOZOWSKI DESIGNERS Sp. z o.o. Sp. komandytowa
  • MUZEUM SZTUKI NOWOCZESNEJ W WARSZAWIE
  • JYSK Sp. z o.o.
  • OKNOPLAST Sp. z o.o.
  • PRZEDSIĘBIORSTWO BUDOWY RUROCIĄGÓW I OBIEKTÓW TOWARZYSZĄCYCH MEGAGAZ SPÓŁKA AKCYJNA
  • NARODOWY INSTYTUT ARCHITEKTURY I URBANISTYKI
  • TOWARZYSTWO UBEZPIECZEŃ INTER POLSKA SPÓŁKA AKCYJNA
  • YAMAHA SZKOŁA MUZYCZNA SP. Z.O.O.
  • NAJWYŻSZA IZBA KONTROLI
  • POLSKI KOMITET PARAOLIMPIJSKI

 

 

Office moving – service levels

When planning an office move, think about the level of service you expect. The more you and your colleagues do yourselves, the cheaper the move will be. You can choose from three service levels:

  • Full-service move
  • Standard move
  • Budget move

Office moving from 420 PLN net!
Call! tel.: (+48) 509 191 217

Full-service office moving

This is an office move that requires no physical work from the ordering party. In this option, our staff—according to an agreed plan—will:

  • Empty documents and items from cabinets, shelves, desks and other furniture, pack them into boxes, properly protect and label them,
  • Protect and label furniture and other equipment so everything goes to the correct place,
  • Disassemble and reassemble furniture if needed,
  • Properly secure equipment (computers, monitors, printers, phones and more),
  • Prepare corridors, elevators, passages and exits (door pads, protecting walls and elevators),
  • Move your property to the new location and place it according to the plan,
  • Install boards, pictures and other items in the target place,
  • Clean up leftover packing materials after the move.

All materials needed for a full-service office move (boxes, bubble wrap, stretch film, tapes, bags) are included in the price. MOVING PRICE LIST.

Standard office moving

This option is most often chosen by our clients. Employees of your company take responsibility for:

  • packing documents and other small items into boxes,
  • properly securing computer equipment,
  • optionally disassembling and reassembling furniture,
  • protecting elevators and corridors.

In this option, our company guarantees:

  • furniture disassembly and reassembly,
  • protecting furniture with stretch film and moving blankets,
  • carrying items out of the office,
  • transport and carrying items into the new location,
  • placing furniture in designated areas,
  • free delivery of boxes and other necessary protective materials.

Unlike the full-service move, additional protective materials such as boxes, bubble wrap, tapes, packing paper, bags and others are not included in the standard option. Of course, you can buy them before the move in our online store pakolandia.pl

A standard office move is a complex process that is worth preparing for. That’s why it is crucial that office staff label the boxes with their contents. This is time-consuming, but the effect is that each box reaches its intended place and packed items can be identified quickly.

A standard office move is also a great time for sorting and getting rid of unnecessary items. Separate and label items for disposal and let us know—we can help by arranging a suitably large container. Just be careful not to throw away important documents.

Budget / economical office moving

In this option, our responsibilities include carrying items out of the office, loading, transport, and unloading to the designated place. Due to the budget nature of the move, all packing and protection of property is handled by the ordering party. For this option, we invite you to our store pakolandia.pl to purchase materials that may be useful during an office move (stretch film, bubble wrap, boxes, tapes, bags).

Office relocation (in-building)

Not every office move involves transporting items. We also offer office relocation—moving workstations and carrying furniture and equipment within the same building (e.g., between floors, departments or rooms) according to the building’s schedule and an agreed plan. Key factors in these projects include logistics, protecting communication routes (corridors, elevators, walls), labeling, and efficient furniture disassembly and assembly. See details here: Office relocation.

Moving date – even within 1 day!

When planning a move, take time into account and determine:

  • Moving date
  • Move duration
  • Move hours

Moving date

This is important—if you need a specific date, don’t wait until the last minute. The earlier you tell us the days you want to schedule the service, the better we can fit your timeline. Also, if you book 3 weeks in advance, you can receive a discount of up to -10%.

Move duration

This makes organization easier. If the move is planned for several days, it’s worth dividing it into stages, e.g., by departments or rooms. This way you have a better overview, and employees know when it’s time to move a particular department. It also helps our team prepare.

Move hours

These can surprise the client at the last minute, so ask building management in advance when and during which hours moving is allowed. Sometimes, to avoid disrupting office operations, all work must be done after business hours (in the evening or at night). When the building is empty, moving around is easier and waiting time for elevators is shorter—this affects the total moving time.

Office moving – strategic elements

Office moves have recurring strategic elements that can change the entire course of the relocation. Lack of clarity can create unnecessary nerves and stress. To avoid misunderstandings, follow these steps:

  • Appoint a decision-maker,
  • Check which furniture requires disassembly and reassembly,
  • Get information about access and entrance to the building during the move,
  • Check availability of the freight elevator and rules for using it.

Appoint a decision-maker

A key step is appointing a decision-maker on both sides—the client and the service provider. This ensures all instructions given during the move are executed in a controlled way.

Office moving also includes furniture assembly and disassembly

A frequent element in the moving process is disassembly and reassembly of furniture and office equipment, so it’s important that the crew has the necessary tools. During office moves these are most often: corner desks, office cubicles, tall filing cabinets, connected shelving units for documents, archive racks, conference tables, all kinds of wall cabinets, shelves, boards, projectors, and clocks. These tasks are time-consuming and labor-intensive.

Get information about vehicle access and the entrance used during the move

Office moves—especially in new office buildings—are often subject to strict rules. Find out which entrance can be used, and check where the nearest parking space for the moving vehicle is located. It’s also important to inform building management in advance about the move, because security may stop the move until payment for booking the elevator/loading bay is confirmed. Good practice is to request a parking space as close as possible to the entrance used for the move.

Check availability of the freight elevator and rules for using it

When planning a move, ask about elevator availability. In particular, find out the hours when you can use the elevator and whether there is a freight/service elevator for deliveries. A freight elevator is often at the back of the building, so it doesn’t interfere with clients and office staff.

Also find out how access control works (card/chip). Usually there are guest cards available, but sometimes you need to use employee cards. If possible, arrange a key that allows you to block the elevator doors.

If you have heavy equipment such as a safe, find out its weight, because not every elevator has a sufficient load capacity and it must not be exceeded for safety reasons.

NEW – sealed crates for rent

Plastic crates for documents are an ideal solution for offices because they protect transported documents from damage. Sealed crates also guarantee confidentiality, so unauthorized people cannot access the contents without leaving evidence. Learn more here: sealed transport crates

Storage service

We also recommend our storage service. We provide safe storage for various types of office property. We can store:

  • Office and archive documents,
  • Electronic equipment such as computers, monitors and printers,
  • Office furniture, including desks, chairs and cabinets,
  • Promotional and marketing materials,
  • Tools and office equipment,
  • Office decorations, pictures, boards and signs.

For increased security, we recommend sealed crates, which protect contents from unauthorized access. It’s an ideal solution for companies that need temporary or long-term storage for various items.

Technical team – even within 1 day!

The “TECHNICAL TEAM” service is an offer for offices that do not need a full move, but require help with small technical tasks at their premises:

If you need any help with physical/technical tasks, call us—tell us what you need and we will handle it.